Reference Manager Bibliography Font Size

Bibliography Tutorial 5 - Formatting Citations and the Bibliography

Overview

This is the fifth and final tutorial in the Bibliography series. After learning how to create a bibliography in previous tutorials, it is now time to practice how to format and style it.

In this tutorial you will:

  • Format the citations.
  • Format the bibliography.
  • Move the bibliography.

Tutorial Steps

Before we begin, we assume you have your Bibliography Demo Document open with some citations you've inserted into it. If that is not the case, refer to Bibliography Tutorial 2 - Inserting Citations and insert some citations into the document, using our Demo Bookends Library.

Format the Citations

Like any other element in Mellel, citations can be formatted in two ways: applying ad-hoc attributes, or using styles.

When you select a format in the reference manager when initially scanning the document, it includes how to format the citations and the bibliography as well.

However, by default citations that are inserted into the document will match their surrounding text style, for a smoother reading experience.

But like most things in Mellel, you can format the citations differently if you like by mapping any incoming style from the reference manager into a character style that exists in the document:

  1. Open the Bibliography palette.
  2. Click the Edit style mapping for Bibliography & Citations button ().
  3. Click the Citations tab.
  4. Check the Map Citation Styles checkbox.

    Now let's suppose that you want all text that is formatted by the reference manager to appear as Plain text to appear as Bold text in your document.

  5. Click the Plain line.
  6. Use the corresponding Use Style popup menu to select Regular.
  7. Use the corresponding And Variation popup menu to select B.

    You can see a preview of your changes by comparing the output in the No mapping and With mapping text boxes.

  8. Click Save.
  9. Click the Scan document button () in the Bibliography palette.

You should now see that the citations appear as Bold text in your document. That is because they were formatted to appear as plain text by the reference manager, and we've mapped the plain text to a bold variation in Mellel.

Of course, you can also apply ad-hoc attributes to citations in the document:

  1. Select any citation in the document area.
  2. Open the Character palette.
  3. Use the Size popup menu to change the citation font size to 20.

Note that these changes only apply to the individual citation you had edited, and in any case they will be overwritten the next time you scan the document. When using Live Bibliography, they will be overwritten immediately.

Format the Bibliography

You can format the bibliography in a similar fashion. The only difference is that the bibliography does not match the surrounding text style by default. Instead, it uses the styles defined by the reference manager according to the format you selected. Let's format our bibliography:

  1. Open the Bibliography palette.
  2. Click the Edit style mapping for Bibliography & Citations button ().
  3. Click the Bibliography tab.
  4. Use the Paragraph Style popup menu to set the paragraph style that will be applied to the bibliography.
  5. Use the Character Style popup menu to set the character style that will be applied to the bibliography.
  6. Repeat the same steps you performed to map citation styles to map the Plain text bibliography style into the document Regular character style with a Bold variation.

    Again, you can see a preview of your changes by comparing the output in the No mapping and With mapping text boxes.

  7. Click Save.
  8. Click the Scan document button () in the Bibliography palette.

Your bibliography should now be displayed in Bold text. That is because it was formatted to appear as plain text by the reference manager, and we've mapped the plain text to a bold variation in Mellel.

Just like we did with citations, you can apply ad-hoc attributes to the bibliography as well:

  1. Select the entire bibliography in the document area.
  2. Open the Character palette.
  3. Use the Size popup menu to change the bibliography font size to 20.

Similarly to the ad-hoc attributes we've applied to citations, changes to the bibliography attributes will be overwritten the next time you scan the document, or immediately when Live Bibliography is enabled.

Move the Bibliography

Lastly, while the bibliography is placed by default at the end of your document, you can move it any where for any reason:

  1. Select the entire bibliography in the document area.
  2. Press Cmd + X to cut it into the clipboard.
  3. Place your cursor in any desired location in the document.
  4. Press Cmd + V to paste the bibliography in its new location.

What's Next?

This concludes the Bibliography tutorial series. You should now be able to create and format bibliography in your documents.

Of course this is not enough to really maximize this awesome Mellel feature, so keep trying and testing the different options, and refer to the user manual and our Bibliography video series for more information.

Don't be shy to drop our friendly support team a line if you can't get something to work as you want it to. We're here for you!

Lastly, check out our training page for more training materials so that you can learn Mellel inside and out!

Additional Resources

Change font in your current document

To change the font in the document you are currently working on, locate the Styles section in the Home tab of the ribbon at the top. Hold the Control key and click the Normal style, then select Modify... from the drop-down menu.

A new window will appear. Use the Formatting section to make any changes you need. Any changes you make to the Normal style will affect the formatting of your in-text citations. Some common changes include font, size, and line spacing. In this example, we have simply changed the font to Times New Roman and the size to 12pt. You can also use the drop-down menu in the bottom left corner marked Format to make more advanced changes if needed. When you are finished, click OK.

Now, you will also need to modify the Normal (Web) style in order to change the formatting of your bibliography. The instructions for this are a little bit different. First, click the icon indicated in the screenshot to open the Styles toolbox. Alternatively, you can open this by going to View > Styles.

Next, place your cursor anywhere in your bibliography. You should see the Current style of selected text in the Styles toolbox change to say Normal (Web). Click on this, then select Modify Style... from the drop-down menu.

You should now see the familiar Modify Style window that you saw before. Make any changes you desire, then click OK. You will notice that any changes you made to these styles should take effect in your document immediately.

Change font for all future documents created in Word

If you want to change the default font for every future document you create in Word, repeat the steps above. When you are in the Modify Style window, check the Add to template box before pressing OK. Make sure you do this for both the Normal and Normal (Web) styles. This will save the changes you've specified to Word's default template file.

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